5 Ways Fire Inspection Software Can Streamline Your Business

For those of us in the fire protection and inspection industry, we know fire and life safety is an extremely important business. We also know the job isn’t easy. We’re busy managing projects, looking after our team members, and staying up-to-date with knowledge of fire safety equipment and public safety codes. It can be a lot to keep track of.

Using fire inspection software changes everything! At Inspect Point, it’s our mission to take the pressure off you and your technicians and help you streamline your business.

1. No More Creating & Sorting Through Endless Paperwork

Generating paperwork is one of the most time-consuming activities for fire protection professionals. Not only does it take a lot of time to actually write information down onto physical paper, but there’s also an extensive filing system that we need to maintain. We need to sort the paperwork after we create it, then sort through the file cabinets later to find it. Not only that, because inspection reports, invoices, and more are made of paper, crucial records are susceptible to fire and water damage. And, in most fire protection businesses, pen and paper systems mean repeated data entry and creation for each building. Whether that means filling out multiple forms with repetitive information, or entering data recorded on paper into a spreadsheet, that’s a lot of extra time.

By using Inspect Point to create digital inspection reports, you can have all your files in one convenient place. No more wasted effort trying to find paperwork that may have been misplaced or improperly filed. Everything is easily accessed from a single platform, in the office or the field. Historical inspection data is accessible for technicians in the field, who can see deficiencies and service work that has been previously completed at the site. Giving staff a more complete picture of the customer’s building(s) can make all the difference in getting up to speed quickly and getting the job done better.

2. If You Can Operate a Mobile Device, You Can Use Fire Inspection Software

New technology can be intimidating, we understand that. They say you can’t teach an old dog new tricks. But if your technicians are pros at using their cell phones or a tablet, operating Inspect Point will be a breeze. Inspect Point’s web platform for office users is easy to navigate, and the mobile platform is user-friendly and compatible with iOS for iPads. During the onboarding and implementation process, engineers and technicians receive comprehensive training on Inspect Point’s platform to ensure they know how to use the software to its fullest potential.

And if you have any questions, our help desk is as extensive as you could want it to be. We have step-by-step instructions with accompanying images to help you troubleshoot any problems you might run in to.

3. Create Service Proposals in the Field

They say time is money. And when you run a business, you know every second counts–and so does every penny. Inspect Point can save your business on both counts by eliminating wasted time. Our fire inspection software allows your technicians to create proposals instantly in the field. They can create a proposal with one click in the Inspect Point app on their iPad. They can also collect signatures and send approved or denied work to your administrative team in real-time.

Why add to the stress in our lives over lost paperwork or improperly scheduled technicians or any of the other inefficiencies caused by outdated systems?

Now, it’s back to the office! They can begin ordering parts and scheduling technicians as soon as the proposal is approved. Teams spend less time sitting on their hands, waiting for physical reports to come back. And, the faster you get the proposal to the customer, the faster it can be approved, work can be started, and payments can be made.

4. Create a Smart-Schedule You Can’t Mess Up

In the era of pen and paper, creating a schedule could be a lot of work. We had to write out individual inspections and service visits, create customer profiles, and send reports to the technicians. Obviously, this creates a lot of space for error.

There’s no need for paperwork to get lost–or for your company to lose money as a result. With Inspect Point, your calendar couldn’t be any easier to organize and manage. Quickly and easily see all of your customer profiles, technicians, and waiting jobs. You can view individual technicians’s schedules to see where they are at and when, and when they have gaps in their schedule.

Your office will be able to dispatch your technicians with unparalleled proficiency. Inspect Point lets you see what has been scheduled and performed, and what needs to be done. Technicians don’t have to worry about being called to a project last minute. And, you don’t have to worry about an inspection being missed. Plus, Inspect Point allows you to get real-time updates on job statuses while technicians are out in the field. Make sure you get the most out of your employees, and that everyone on your team is giving the most to your customers. Their lives depend on it!

5. See the Big Picture with a Single Tool

Running a business isn’t easy. But it can be particularly stressful when you know people’s lives are on the line. Our fire inspection software can help reduce some of your stress! Inspect Point allows you to see the whole, big picture all from one convenient application. You have access to real-time updates from your field technicians as well as your full calendar of scheduled inspections. You can also see inspections that haven’t been performed yet or are waiting to be assigned.

Our easy-to-read analytics dashboards give you visibility into operational performance, time spent on jobs, and key revenue data points. Inspect Point allows you to cut out the guesswork and make better informed decisions about your business.

You won’t need to go from department to department inside of your office, asking every person if they know the information you need. Inspect Point gives you and everyone on your team the power of your data and ensures you have every piece of working knowledge at your disposal. You’ll never waste time figuring out where a technician is or if a job has been completed or how your business is performing.

Say Goodbye to the Headaches

We’re in a stressful industry–there’s no way around it. But what we do is stressful because it’s important! Why add to the stress in our lives over lost paperwork or improperly scheduled technicians or any of the other inefficiencies caused by outdated systems? See for yourself how Inspect Point can help: We remove the headaches of running your fire inspection business.