Fire safety is a critical component of facility management. It’s not just about protecting your assets; it’s about ensuring the safety of employees and visitors and maintaining the integrity of your operations. But when you manage multiple buildings or large properties, each with their own unique equipment and complex systems that require routine inspections, it’s easy to miss steps.
Fire inspection software, like Inspect Point, can help you efficiently manage your entire in-house workflow and ensure code compliance, all while saving you valuable time and resources.
Recurring Inspection Management
Conducting routine inspections is vital for identifying potential fire hazards, keeping up with preventive maintenance, and staying in compliance with all relevant stakeholders—from internal compliance teams to insurance companies to AHJs. A digital inspection platform can help minimize system and team disruptions so you can more easily identify, fix, and report on potential hazards before it’s too late.
To make adhering to these regulatory schedules more straightforward, Inspect Point offers:
- Recurring inspection management so you can rest assured your routine inspections are completed according to the frequencies mandated by the NFPA, your AHJ, or internal requirements.
- A drag-and-drop scheduler and calendar to make planning out your team’s days and allocating the necessary resources for recurring inspections quick and easy.
Regulatory Requirements and Best Practices
From sacrificing crucial resources to conducting a fire watch or closing down completely due to compliance issues, there’s a lot at stake with your facility when it comes to compliance. But with ever-evolving regulations that vary by location and system, your team can spend countless valuable hours reviewing new and updated fire codes. Plus, you’re likely responsible for reporting deficiencies and maintenance to various stakeholders, both internal and external. You may even be working with Joint Commission or DNV reporting, which has even stricter requirements.
Inspect Point houses the industry’s largest library of compliant form templates, including NFPA, Joint Commission, DNV, and more, enabling you to keep your buildings compliant and up-to-code with ease. From there, our cloud-based platform makes inspection history and reports available at the click of a button to view, download, print, and/or send as needed.
Further, Inspect Point seamlessly integrates with The Compliance Engine, the secure, web-based platform used by AHJ’s to track fire protection system servicing. That means, facilities can submit reports directly to their AHJ all within our easy-to-use platform.
To help you stay informed on current fire codes, regulations, and best practices, consider subscribing to industry publications, joining professional associations that provide updates and resources, or utilizing available training modules for yourself and your team.
The NFPA offers training programs and resources for healthcare and campus facility managers, all aligned with the latest compliance codes.
Similarly, in-house training companies, like Safenetix, provide online training and courses on a range of fire safety topics specific to those in charge of facility safety compliance.
Fire Safety Equipment Maintenance
You don’t want to wait until a fire hazard occurs to find out a system, or component of a system, is failing. You need a tool that gives you full visibility into any system’s health and compliance status, and enables you to log deficiencies when they occur, complete the necessary maintenance, and report the resolution to stakeholders in the required format.
Within Inspect Point, you can keep track of all your assets and their inspection timeline within one platform.
Our asset management tool allows you to easily upload or import your systems and assets to set up recurring schedules, track statuses, and see deficiency history. When a deficiency is logged, you can also create, schedule, and assign work orders within our platform, whether you’re performing the maintenance in-house or assigning it to a subcontractor.
Key Systems Your Software Should Track:
- Fire Alarm Systems
- Fire Sprinkler Systems
- Fire Extinguishers
- Fire Pumps
- Valves
- Special Suppression Systems
- Exit Signs
- Fire Doors
- Emergency Lighting & Generators
- Commercial Kitchen Suppression & Cleaning Systems
- Safety Showers
- Eyewash Stations
Ease of Use
While you may already be using tools like a Computerized Maintenance Management System (CMMS) or a ticketing system for non-fire related maintenance, it likely doesn’t have the built-in capabilities of a fire-dedicated platform. Pen-and-paper methods tend to serve as a stopgap but leave room for human error and stunt your workflow efficiency.
- From an office user’s perspective, Inspect Point makes it easy to track inspections, deficiencies, and work orders; allocate resources (including subcontractors); and submit reports with the click of a button—all in a single customizable portal.
- For technicians, our mobile app empowers them to work efficiently on-the-go with tools like our user-friendly barcode or QR scanners to optimize their inspection workflow without sacrificing accuracy or quality.
The Takeaway
Ensuring fire safety and compliance as a facility manager is an ongoing commitment that requires diligence, training, and the right tools. By prioritizing regular inspections, maintaining equipment, and staying up-to-date on fire codes, you can significantly reduce the risk of fire incidents and minimize downtime in your facilities.
Consider Inspect Point the key tool in your toolkit to handle anything and everything fire-related: From optimizing resource planning to tracking and managing inspections and deficiencies to staying on top of upcoming inspections and your facilities’ overall compliance status, we’ve got you covered.
Ready to learn more about how Inspect Point will save you time and create efficiencies in your facility's fire inspection workflow?
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